Justification Toolkit

This resource provides essential facts and tips to help you obtain your supervisor’s approval and get the most out of your meeting experience.

This toolkit will step you through calculating the cost of participation in the meeting, asking your supervisor for support, and customize the toolkit to fit your organization’s needs and expectations.

Inside the Justification Toolkit:

• Benefits Overview
• Attendance Budget Calculator
• Letter to Your Supervisor
• Follow Up: Document Your Meeting Participation
• Additional Resources 

Benefits Worksheet

Focus on what supports your organization as return for the investment.

• Education: learn the latest findings and best practices to integrate into your own work
• Networking: make professional connections from the lab to C-suite
• Insights: gain valuable professional knowledge on the latest hot button issues facing your profession
• Innovation:Updates to the latest technology affecting your industry

Attendance Budget Calculator

Meeting expenses add up. The Attendance Budget Calculator provides a quick estimated figure to present to your organization’s leadership for approval. Account for things like:

• Pre-Meeting Events
• Registration
• Flight
• Lodging
• Transportation
• Mileage Reimbursement
• Parking Reimbursement
• Food Per Diem 

Letter to your Supervisor

Sell your meeting proposal with a letter like this. Insert your information in the brackets:

<Date >

Dear < Supervisor’s Name, >

I would like to attend ENDO 2025, July 11-15 in San Francisco, California, USA.

The meeting will enable me to attend a number of education sessions that are directly applicable to my work and will allow me to network with a variety of simulations experts and colleagues from around the world. To focus on specific needs, I can select courses from some of the following topical areas:

• Diabetes and Glucose Metabolism
• Thyroid
• Neuroendocrinology
• Adrenal
• Bone and Mineral Metabolism
• Reproductive Endocrinology
• Pediatric Endocrinology
• Adipose Tissue, Appetite, and Obesity

Professionally, I stand to benefit greatly from attending sessions that focus on <list benefits to your responsibilities>.  The meeting will also allow me to gain important knowledge and skills relative to our mission here at <name of your organization>.

This learning comes at a crucial time for our profession as we work to find ways of providing more services with fewer resources.  In addition, this meeting is attended by leaders in our field from across the globe and the networking opportunities are invaluable.

For these reasons and more, I am seeking approval for the registration fee and travel expenses to the meeting.  My estimated total budget would be <insert the total from the budget calculator>.

Thank you for your time and consideration.  I’m confident that you’ll agree that this opportunity to develop professionally and gain knowledge will directly help <name of organization> and makes my attendance at ENDO 2025. a wise investment.

Sincerely,

<Your name here>

Downloadable ENDO 2025 Justification Letter

Follow-Up: Document the Value of your Annual Meeting Participation

Be sure to follow-up with your supervisor by reporting on your meeting experience. The following checklist presents suggestions for follow-up with your supervisor after the meeting.

• Review and identify the educational and other programs that are applicable and most valuable for your organization.
• Attend those specific sessions first before attending others.
• Write a short description of sessions attended that are not identified as “most valuable” and identify any application for the business.
• Document any client interactions, both formal and informal.
• Document any competitive intelligence.
• Write a summary following the meeting and submit it to your supervisor.